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Member Committees

About Committees

  1. Committees are established when it’s apparent that issues are too complex and/or numerous to be handled by the entire board.
  2. For ongoing, major activities standing committees are established; for short-term activities, ad hoc committees that cease when the activities are completed are established. Standing and other committees’ members are approved by the Founder of CEO Clubs Network and work under the Advisory Executive Board.
  3. Committees recommend policy for approval by the entire board.
  4. Committees make full use of board members’ expertise, time and commitment, and ensure diversity of opinions on the board.
  5. They do not supplant responsibility of each board member; they operate at the board level and not the staff level.
  6. Committees may meet monthly (this is typical to new organizations, with working boards), every two months, or every three months; if meetings are not held monthly, attempt to have committees meet during the months between full board meetings.
  7. Minutes should be recorded for all board meetings and for Executive Committee meetings if the By Laws indicate the Executive Committee can make decisions in place of the board when needed.

Developing Committees

  1. Ensure the committee has a specific charge or set of tasks to address, and ensure board members understand the committee’s charge.
  2. Have at least two board members on each committee, preferably three.
  3. Don’t have a member on more than two committees.
  4. In each board meeting, have each committee chair report the committee’s work since the past board meeting.
  5. Consider having non-board volunteers as members of the committee (mostly common to nonprofits).
  6. Consider having a relevant staff member as a member of the committee as well.
  7. Committee chairs are often appointed by the board chair; consider asking committees members for a volunteer for committee chair.
  8. If committee work is regularly effective and the executive committee has a strong relationship with the chief executive, consider having board meetings every other month and committee meetings between the board meeting.
  9. The Chief Executive Officer should service ex officio to the board and any relevant committees (some organizations might consider placing the chief executive as a member of the board — this decision should be made very carefully).

Potential Standing Committees

The following descriptions are intended to portray various functions often conducted by standing boardcommittees,i.e., committees that exist year round. Note that the following list is not intended to suggest that all of these committees should exist; it’s ultimately up to the organization to determine which committees should exist and what they should do.

Potential Standing Committees Their Typical Roles
Board Development Ensure effective board processes, structures and roles, including retreat planning, committee development, and board evaluation; sometimes includes role of nominating committee, such as keeping list of potential board members, orientation and training
Evaluation Ensures sound evaluation of products/services/programs, including, e.g., outcomes, goals, data, analysis and resulting adjustments
Executive Oversee operations of the board; often acts on behalf of the board during on-demand activities that occur between meetings, and these acts are later presented for full board review; comprised of board chair, other officers and/or committee chairs (or sometimes just the officers, although this might be too small); often performs evaluation of chief executive
Finance ; Oversees development of the budget; ensures accurate tracking/monitoring/accountability for funds; ensures adequate financial controls; often led by the board treasurer; reviews major grants and associated terms
Sponsorships / Fundraising Oversees development and implementation of the Sponsorships / Fundraising Plan; identifies and solicits funds from external sources of support, working with the Development Officer if available; sometimes called Development Committee
Marketing Oversees development and implementation of the Marketing Plan, including identifying potential markets, their needs, how to meet those needs with products/services/programs, and how to promote/sell the programs
Personnel Guides development, review and authorization of personnel policies and procedures; sometimes leads evaluation of the chief Executive; sometimes assists chief executive with leadership and management matters
Product / Program Development Guides development of membership service mechanisms; may include evaluation of the services; link between the board and the staff on program’s activities
Memberships and Sales Promotes organization’s memberships to the community, including generating new members for CEO CLUBS UAE
Public Relations Represents the organization to the community; enhances the organization’s image, including communications with the press

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Potential Ad Hoc Committees:

The following descriptions are intended to portray various functions often conducted by ad hoc board committees, i.e., committees that exist to accomplish a goal and then cease to exist. Note that the following list is not intended to suggest that all of these committees should exist; it’s ultimately up to the organization to determine which committees should exist and what they should do.

Audit Plans and supports audit of a major functions, e.g., finances, programs or organization
Campaign Plans and coordinates major fundraising event; sometimes a subcommittee of the Fundraising Committee
Ethics Develops and applies guidelines for ensuring ethical behavior and resolving ethical conflicts
Events Plans and coordinates major events, such as fundraising (nonprofits), team-building or planning; sometimes a subcommittee of the Fundraising Committee.
Nominations Identifies needed board member skills, suggests potential members and orients new members; sometimes a subcommittee of the Board Development Committee
Business Research Conducts specific Business research and/or data gathering to make decisions about a current major function in the organization

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